Bookings & Fees

Everything you need to know about booking, payments, credits, cancellations, and trading with Mingle Markets.

Bookings & Payment

Trading times are 4.30 – 8.30 pm all year round.
Book 7 - 14 days before an event.
Bookings close 4 days prior to each market.
Bump-in maps are emailed to paid vendors 2-3 days prior to each event.
Payment Due on Approval (or in 7 days for new vendors).
Payment for the first booking is due within 7 days of the invoice date, or no later than 7 days before the market date, whichever comes first.
Future bookings will be deducted from your credit card, on approval of your application.
Log in to your LocalStalls Mobile App or the LocalStalls portal. Do not use the old application form.
·         Select the market date you wish to attend
·         Confirmyour payment details
·         All bookings must be paid on approval.
Discount: Prepay 3+ bookings for reduced fees.
ONLYSelect the dates you can pay IN FULL upon approval.
Part payments are not accepted.
First application via our website → you’ll receive login details for your LocalStalls account.
All future bookings managed by you, via your LocalStallsMobile App.
Late bookings may be accepted at management’s discretion.
Any credits on your LocalStalls account are applied prior to payment of your next booking.
Please check your spam or junk folder regularly to avoid missing any email updates.

By submitting an application and making a booking, you agree to the following terms, conditions, and booking information.

Insurance

Public & product liability insurance required.
Certificate must be uploaded with first application & updated annually.

Fees (subject to change/discounts/events)

3 x 3 Craft/Retail: $55–$69
6 x 3 Craft/Retail: $100–$125
^ (does not include pre-packed, baked, desserts or savoury food)
3 x 3 or 6 × 3 - Pre-baked / Packaged Food: $105-$115
Beverages (3 x 3 gazebo or trailer): $145-$175
Hot & Dessert Food Gazebo / Trucks / Trailers: $165–$350 (depends on size incl. towbar / truck)
Food/Beverage spots strictly limited & curated to avoid double ups
Local charities / groups may receive free or discounted stalls (subject to availability).

Bump In / Bump Out

2026 Twilight Event times: 4.30 pm - 8.30 pm
Bump in from 2:00 pm. Arrive at least 1 hr before start time.
Unpack → move vehicle → then set up. No cooking until vehicle is removed.
Drive slowly (≤10km/h) with hazards on.
Bump out at 8:00 pm, after customers leave. Wait for staff approval.
Details vary each market; read your bump-in email carefully.

Site Setup

Bring own marquee, tables, chairs, lighting & weights (compulsory).
Marquees must be weighted/pegged before setup.
No power on site → bring generator (quiet 50–60dB, screened from public).

Food Vendor Requirements

Trucks / Trailers to provide levellers for uneven ground.
Truck / Trailers can trade with any Qld council food licence.
Food Gazebos require floor canvas.
Food Gazebos require local council food licence.
Coffee vendors: remove waste incl. coffee grounds.
Pre-packaged food: labels must show origin.
Must hold appropriate council food licence (Logan/Redland).

Behaviour

Respect staff, vendors & customers at all times.
No aggressive, rude, or disruptive behaviour.
Follow bump-in/out directions and parking rules.
Vendors/staff must not park in customer parking.

Rubbish

Bring own bins/bags and Take Your Rubbish Away!
Do not use market customer bins.
Market staff empty these bins & can see if you are responsible.
Using Market bins incurs $50 fee.

Cancellations / Refunds

When an event is cancelled by the organiser credit is automatically applied to your account. When you submit your next application, the credit will be applied to your invoice, before payment is deducted.

If market goes ahead and you don’t attend → no credit
Change of mind? (holidays, or other opportunities) → no credit
If organisers cancel (e.g. weather, venue) → Credit applied to LocalStalls
Credits expire after 3 months unless agreed otherwise
No refunds (unless authorised by the organiser)

Please contact us via email if you have an emergency and this policy may be waived.

A significant portion of the event costs are paid upfront and cannot be recovered. When an event is cancelled due to circumstances outside of our control such as dangerous weather, Council parks directive including wet grounds, a ~ 50% > 100% credit will be sent to your LocalStalls account. Each event has significant costs that we have already paid upfront, including Park Hire, Permits, Signage, Advertising, Wages, Processing Fees, Insurance & Workcover, etc. and after reviewing the costs, these upfront expenses total approximately 50 percent of the stall fees for each event. Therefore a full credit is not always possible as each event is calculated on individual costs.

This policy helps us to plan and manage each event effectively and ensure fairness for all participants.

How to Apply with credits

· Select the market date you wish to attend

· Confirm your payment details

· All bookings must be paid on approval.

· Submit your application for approval (the full payment amount is shown before approval or credits applied)

· Once approved, we apply your credit to the invoice

· The remaining payment is processed from your card

· A paid invoice is emailed once payment is received

Restrictions

No second-hand, counterfeit, or illegal goods.
No free giveaways of items other vendors are selling without approval.

Liability

Vendors responsible for damages to equipment, property, or site.
Non-compliance may result in removal from event and booking register.
Update your Public Liability certificate annually in LocalStalls